Program Coordinator

Are you energized by discussing, advocating, and educating others? Do you have an appreciation for the value and benefits of the multiple listing service? Does the opportunity to work with real estate professionals across North America excite you?

We may be looking for you!

Join the Council of Multiple Listing Services (CMLS) working remotely with a great group of innovative, fast paced, hardworking, fun individuals to bring the real estate industry together by providing solutions that build a better marketplace.

The person we select will have strong organizational and project management skills, have great attention to detail and experience within the MLS industry. We are seeking a Program Coordinator who is a self-starter, a team player and a collaborator who works with the Director of Programs, the CMLS team and our members to establish the best-in-class programs and resources the industry has to offer!

The Program Coordinator will have a strong work ethic, the ability to thrive under pressure, and balance a diverse range of responsibilities including assisting in the maintenance and improvement of existing and future programs such as:

• Best Practices
• MLS Matters
• CMLX
• Conference
• Classes, workshops, webinars

The ideal candidate will have 3+ years of proven experience within the real estate ecosystem, customer service, compliance, or training. Strong organizational, presentation, teaching, writing and project management skills are a must. Experience with AMS, learning management systems and a bachelor’s degree are preferred.

Essential Functions

Assist the Director of Programs in the development, refinement, planning, and implementing of CMLS programs in accordance with our strategic plan and leadership priorities, while carrying out the CMLS mission, vision, and values.

CMLX/Education

• Assist the Director of Programs to ensure development of quality training curriculum.
• Manage CMLX and Education program schedules (registrations, calendar invites, reminders, and attendance)
• Ensure program registrants are given credit for tests, complete program requirementsand are included in all recognitions.
• Ensuring program documentation is maintained and updated at all times in cludingGrading and Registration and attendance records (Excel, LSM, & YM)
• Support Director of Programs with coordination of classes, workshops, or webinars and in collaboration with workgroups and committees to develop agendas, content, and resources in alignment with strategic plan
• Coordinate scheduling instructors and providing reminders, and class instruction materials needed including zoom login details.

MLS Matters / Events (BTT & CEO Forum)

• Assist Director of Programs in the development and execution of annual MLS Matters Forum Schedule
• Coordinate Greeters, Speakers, Moderators and Facilitators as scheduled including prep calls, updating and sending outlines and zoom logins and reminders
• Assist in development and updating of workplan.

Overall Programs

• Coordinate & ensure successful execution of organizational programs
• Assist the Director of Programs in working with key stakeholders to design, develop and create pro-formas for existing and new programs, products and services.
• Assist in providing awareness of current programs as well as new products and services in collaboration with marketing & communications and other stakeholders
• Collaborate with staff to ensure marketing, communications, and event logistics align with overall program goals and desired outcomes

Qualifications

• Be proficient in Microsoft Office Suite
• Be knowledgeable in Zoom Video Conferencing
• Be organized with attention to detail
• Thrive in an entrepreneurial environment
• Utilize discretion and good professional judgment
• Autonomy and responsibility are expected,
• Self-starting and resourcefulness are required.
• Some travel required
  
• Reports to the Director of Programs